Paid BY

Point & Click the left mouse button on the method you used to pay this expense. If that method is not  in the list select <ADD NEW> and type the new paid by method in the message box. Paid By items can be corrected, changed or deleted from the Utilities Menu

SuperTrucker 98 for Windows 95/98

Getting Started

Data Entry

Form Controls

Getting Started

"SuperTrucker 98" will allow you to record Revenue and Expense Information in easy to use Fill-in-the-blank forms.  To personalize the program for your business, point & click your mouse on the Utilities Menu and then choose the Revenue Options button. On this screen you can enter your company's name and labels for five revenue items.

SuperTrucker 98 is best viewed at a screen resolution of 800 x 600 or higher. Check your Windows Help file for instructions on how to adjust screen resolution

Any of this information can be changed at any time.by returning to this screen.

HELP

Select the Help menu selection form any screen or press the F1 key for more information about the screen you are currently working on.

TOOL TIPS

Pass the mouse cursor slowly over a text input field to get a brief explaination of that field.

SuperTrucker 2 Users

A program to convert your SuperTrucker 2 files to the new SuperTrucker 98 format was installed with this program.

Exit SuperTrucker 98 and Select Convert from the ST98 folder in your Programs  Selection.

Enter the folder where your SuperTrucker 2 files are stored, it should be C:\Supert

Enter the folder where you just installed the new program and press begin.

All of your data files with the exception of the vendor and tractor info file will be upgraded and copied into the new program.  Because of changes to these files in SuperTrucker 98 we cannot import them from SuperTrucker 2.

You will have to renter your tractor numbers again as you enter new loads. The new tractor info screen will also track PM's and tire mileage. 

SuperTrucker 98 Main Menu
 
 Data Entry	
	Open the Revenue Date Entry Screen
	Open the Expense Data Entry Screen
   
Fuel Tax
	Move to the Data Entry Screen for your Fuel Tax Miles	
Report	
	Move to the Reports Menu   
Utilities	
	Move to the Utilities Menu
Exit
	Terminate "SuperTrucker 98"
   File

   Set Color

Data Entry

This selection brings you to the Revenue (Loads) and Expense (Bills) Data Entry Screens where you will enter most of your information into "SuperTrucker 98". 

Select Data Entry:
1. Point and Click on the Data Entry Button with your mouse or press Alt D

Related Topics
	Expense Data Entry
	Revenue Data Entry
Expense Data Entry

This form is used to enter all expenses (money you spend in the operation of your business). On the top of the screen  are three menu options:File, Tools and Switch to  Revenue Data Entry. Data is entered in fill-in-the-blank blocks. The label to the left of each block describes the data that is to be entered in the block. 

To enter a new Expense on this form, point and click your mouse on the Add (+) Button on the Data Control Bar.

To delete the displayed record from your data file,  point and click your mouse on the Delete (-) button on the Data Control Bar.  If you delete all records, you must restart SuperTrucker 98, before you can add any new records. 

To display a specific expense on the screen, point and click your mouse on the Find Button on the Data Control Bar. 

To change any load information currently on display, make the changes then point and click your mouse on the  Update Button. 

To Close this screen, point and click your mouse on the FileMenu Option at the top Left of the Screen and choose Exit.

Data Control Bar 	Located at the bottom of the screen. Use to move thru Expense  records
   	  
	Move Forward
	Click on the right  outside arrow to move to the last load on file, Click on the inside right arrow to move to the next load.

	Move Backward	
	Click on the left outside arrow to move to the first load on file, Click on the inside left arrow to move to the prior load.

Field Definitions

Unit #	This is the Tractor ID Number. 

Driver #	This is theDriver ID Number.

Both the Unit # and the Driver # must be on file for "SuperTrucker 98" to accept the expense you are entering. If they are not, you will jump to the approriate screen to enter the new Unit # or Driver #.

Load #	If the expense you are entering pertains to a load, enter the Load ID #.  Examples of expenses you would not use a Load ID # for would be Tractor Payment, Insurance, Rent, etc.

Exp Type	 This field identifies the Expense Catagory. You may have as many different Expense Catagories as you want.

Date 	The date this expense occurred.

Vendor 	Who you paid the money to.

Amount 	How much you spent.

Mileage 	The tractor odometer reading when the expense occurred.

Paid By 	How you paid for the Expense Item.

Invoice # 	The Vendor's reference number.

Remarks Any short comment you would like to enter concerning this expense.

Add New Expense Record
Click on the Add (+) button on the Data Control Bar to add a new expense record to your data file.

If this is the first new expense you are adding since opening this form all fields will be blank. If not  the following fields will contain information from the previous record: Unit #, Load #, Exp Type, Date  and  Vendor.

You must press the Add button prior to  entering each new expense. 	

Exp Type

Select the type of Expense from the drop down list. If the type of expense is not on the list type it in the text block and it will be automatically saved in the list.  Expense Types can be edited and deleted from the Utilities menu.
Vendor

Select the Vendor from the drop down list. If the Vendor is not on the list type it in the text block and it will be automatically saved in the list.  Vendor's  can be edited and deleted from the Utilities menu
Revenue Data Entry
Revenue Data Entry

All information pertaining to your load is entered on this screen. On the top of the screen  are three menu options:File, Tools and Expense Data Entry.	 Data is entered in fill-in-the-blank blocks. The label to the left of each block describes the data that is to be entered in the block. 

To enter a new Load on this form, point and click your mouse on the Add (+) Button on the Data Control Bar.

This is very important - You MUST click on the "+" button on the Data Control Bar before entering any new record.

To delete the displayed record from your data file,  point and click your mouse on the Delete (-) button on the Data Control Bar.

To display a specific Load on the screen, point and click your mouse on the Find Button on the Data Control Bar. 

To change any load information currently on display, point and click your mouse on the  Update Button. 

To Close this screen, point and click your mouse on the File Menu Option at the top Left of the Screen and choose Exit.

Data Control Bar    	Use to move thru Revenue  records
   	  
	Move Forward
	Click on the right  outside arrow to move to the last load on file, Click on the inside right arrow to move to the next load.

	Move Backward	
	Click on the left outside arrow to move to the first load on file, Click on the inside left arrow to move to the prior load.

Under the title Load Info you are requested to enter the Load ID#, Date, Load Origin City and State, Destination City and State, Tractor #, Trailer #, Driver #, Loaded Miles,Empty Miles, Start Mileageand End Mileage.

Under the title Revenue Info you are requested to enter the Line Haul Revenue and up to 5 Other types of revenue you received from this load.

"SuperTrucker 98" will total the revenue items, determine the amount of revenue to allocate to driver's pay, compute your revenue per loaded mile and your revenue per actual mile.

When you have been paid for this load click on the Check when paid box in the bottom right of your screen. This will remove the displayed load from your Unpaid Loads Report

Load ID#

The number you enter here will be the reference number for this load. It can be a "Pro #", "Bill of Lading #", (BOL), Shipper's # or any unique combination of letters and numbers you wish to assign to it. 

This same number will be entered on the Revenue Data Entry Screen and on every Expense Data Entry that pertains to this load. 

This number is necessary to relate expenses to revenue.

Date

The date the load began or the expense occurred.
It MUST be entered in month/day/year format, for example 02/17/99.

The Date is necessary  for the report program to work.

Origin City

The City and State where you loaded this load.  Select the origin city from the drop down list. If the city you want is not on file, type it in the text box and it will be saved automatically for you. Cities can be edited or deleted from the Utilities Menu.

Tractor #

The ID number of the unit that pulled this load. It may be any combination of letters and numbers up to six digits long. If the Tractor number you enter is not on file the Tractor Information Form pops up to allow you to enter the necessary tractor information.

	Tip:
		If you only have one tractor make data entry easy on yourself. Use a "1". as the tractor number.

Trailer # 

The ID number if the trailer used on this load.

The trailer # is not a necessary data entry item.

Driver #    

The ID number of the driver pulling this load.

Driver # is necessary for proper computation of driver's pay.

	Tip: If you only have one driver make data entry easy on yourself. Use a "1". as the driver number.

Loaded Miles   

Enter the Loaded or Rate or Book miles for this load. 

Loaded Miles will be used to compute  $ per loaded mile. 

If you are paid by the loaded and empty mile and  want "SuperTrucker 98" to computer Line Haul Revenue you must enter loaded miles. 

Empty Miles

Enter the empty miles for this load.

If you are paid by the loaded and empty mile and  want "SuperTrucker 98" to computer Line Haul Revenue you must enter empty miles. 
Start Mileage   

Enter the odometer mileage when this load began. A load may begin when the previous load ends, from the point when you are dispatched on a load. The important thing to remember is to start every load the same  way.

Start mileage is necessary to compute $ per actual mile.

End Mileage    

Enter the odometer mileage when this load ended. A load may end when the previous load begins, from the point when you are dispatched on the next load. The important thing to remember is to end  every load the same  way.

End mileage is necessary to compute $ per actual mile.

Line Haul  

This is the payment you receive for pulling the load from Origin to Destination. 

If you are paid by the loaded and empty mile and  "SuperTrucker 98" will compute the line haul revenue

Other types of revenue 

There is no limit to the types of additional revenue you can have for any load. The Other Revenue Grid consists of 3 columns: 

RevType - a description of the Revenue Type
Amount - The amount you received
Paid Check box - click on this box after you receive payment
-------------------------------------------------------------------------------------

To enter Additional Revenue:

Place the mouse pointer on the empty row below RevType and press the left mouse button. A drop drown menu will appear with the types of Other Revenue you have already entered for the driver number assigned to this load. If you have not entered any Other Revenue for this load then only <ADD NEW> will show. Point to your Other Revenue Selection and press the left mouse button. 

To enter a new Revenue Type, point to <ADD NEW> and press the left mouse button. A message box will appear asking you to type in the new revenue type. After you type it in press the Enter Key on your keyboard. 
Another message box will appear asking for the % of this revenue type to be added to this drivers pay. Enter the percent as a whole number from 0 to 100 then press the Enter Key on you keyboard. Since it is possible that different drivers will receive different percentages, a unique file is kept for each driver.

When you click on the next row below the item you entered, the Total Other Revenue and Total Revenue fields on the right of the screen are updated.

Changes, deletions and driver's pay percentage changes can be made from the PayRate selection on the Utilities Menu
 
Fuel Tax Miles Entry

Use this form to record state miles for use in preparing your Fuel Tax.

To enter a New record you must first click on the Add button. To correct a previous entry use the Data Control Bar at the bottom of the screen to move to the record you want to correct.

To view all records for a specific tractor press the Tractor button.

When beginning to enter miles for a trip
	
	Press Add

	Enter the Tractor ID

	Enter the Date in mm/dd/yy format

	Enter the mileage when you began this trip

	Select the State where you began this trip by moving the control arrows on the list box. You may press the first letter of the state to jump ahead in the list.

	Type in the mileage when exiting the state you just selected.

	If Loaded press Y, if empty press N

	If you traveled on a toll road press Y, if not press N

	"SuperTrucker 98" will compute the miles travelled in the state

	To enter the next state on this trip, press Add New	. Your mouse will be positioned at the Exit State list box. Select the State you are exiting, then enter the mileage.

	The Prior Mileage Entered box is  there to remind you of your previous entry.

	 

	

Report Menu
Choose a report from the list on this screen. All reports allow you to set the beginning and ending date of the report. You can also specify one Tractror ID # or ALL Tractors.  This information is entered on the Set Up Reports Screen.

Expense 		Review any single expense type 

Drivers Pay	Review Driver pay and Advances

Load Profit	Review the revenue and expenses associated with each load.

M P G		Review Fuel MPG & Cost per Mile

P & L		Review all revenue and expenses and your profit or loss

Revenue Miles	Compare to $ per loaded miles with the $ per actual mile    

Revenue		Review all the revenue from selected loads

Tax		Review the miles driven in each State

UnPaid		Review all loads that you have not been paid for.

    	

Set Up Reports

This screen allows you to specify the information displayed on the report you selected

Enter the start and ending date for this report. Select the Tractor number you wish to review  or select "ALL" to see the data from all Tractors. 

If there is a graph associated with this report you haver the option of viewing the report or the graph.
   
Select Report Date

Enter the Date to begin this report. The date must be in mm/dd/yy format. You can type in the date, for example 02/17/98 
Select Date
 	
You MUST enter a date for each record or the report portion of the program will not work. The date must be entered in the month/day/year format such as  02/17/99.

Unpaid Loads Report
This report will display all loads where the check when paid on the Revenue Data Entry form box has not been checked between any two dates you select.

The Utilities Menu

Choose from the Utility Menu choices to Add, Review or change data,
in your 

Driver's Pay / PayRate

This is where you enter individual driver information. Assign each driver a number.

Driver # 	Assign each driver a unique number to identify them.

Method of Driver's Pay 

	Percentage 	Select this option if you want to compute pay for this driver on  a percent of each revenue item.

	Mileage 		Select this option if you want to compute the line haul pay for this driver at a loaded and empty mile rate. Other revenue items will be computed at a percentage rate.

Pay Categories 	
	
	If you selected Percentage above enter the percent that this driver is to receive of each Revenue item.

	If you selected Mileage above enter the loaded and empty mile rate that this driver will receive for the line haul revenue item and a percent that this driver is to receive of the remaining revenue items.

Tractor Information Screen

All information pertaining to each Tractor is entered on this screen. On the top of the screen  are two menu options:File, Tools.

 Data is entered in fill-in-the-blank blocks. The label to the left of each block describes the data that is to be entered in the block.  

To enter a new Tractor item on this form, point and click your mouse on the Add (+) Button on the Data Control Bar.

To delete the displayed record from your data file,  point and click your mouse on the Delete (-) button on the Data Control Bar.

To display a specific Tractor on the screen, point and click your mouse on the Find Button on the Data Control Bar. 

To change any Tractor information currently on display, point and click your mouse on the  Update Button. 

To Close this screen, point and click your mouse on the File Menu Option at the top Left of the Screen and choose Exit.

Data Control Bar    	Use to move thru Tractor  records
   	  
	Move Forward
	Click on the right  outside arrow to move to the last load on file, Click on the inside right arrow to move to the next load.

	Move Backward	
	Click on the left outside arrow to move to the first load on file, Click on the inside left arrow to move to the prior load.

Unit #  Identify the Tractor

Maintenance Schedule  

Enter the last mileage for each PM A,B,C. 

Enter the mileage intervals for each PM. "SuperTrucker 98" will notify you when you are due each PM based on the mileage you enter and the PM Interval.

Enter the Date of the Last Annual Federal Inspection. "Supertrucker 98" will also notify you when this inspection is due.

Tire Mileage 

Enter the mileage when you add new Tires. This will help you monitor tire wear.

Vendor Information Form
  
Use this screen to enter and review information about your vendors.

 All information pertaining to your Vendor is entered on this screen. On the top of the screen  are two menu options:File, Tools.

Data is entered in fill-in-the-blank blocks. The label to the left of each block describes the data that is to be entered in the block.  

To enter a new Vendor on this form, point and click your mouse on the Add (+) Button on the Data Control Bar.

To delete the displayed record from your data file,  point and click your mouse on the Delete (-) button on the Data Control Bar.

To display a specific Vendor on the screen, point and click your mouse on the Find Button on the Data Control Bar. 

To change any Vendor information currently on display, point and click your mouse on the  Update Button. 

To Close this screen, point and click your mouse on the File Menu Option at the top Left of the Screen and choose Exit.

Data Control Bar    	Use to move thru Vendor  records
   	  
	Move Forward
	Click on the right  outside arrow to move to the last load on file, Click on the inside right arrow to move to the next load.

	Move Backward	
	Click on the left outside arrow to move to the first load on file, Click on the inside left arrow to move to the prior load.
User Information Form

Use this screen to Enter your Company name and to change the labels of the other five revenue items. 

Your Company Name will appear at the top of all reports.  

The changes you make to the other revenue labels will make the revenue reports easier to understand.

Customer Information Form

Use this form to enter information you would like to save about any of your customers. Use the Data Control Bar to Add, Delete, Update or move through your Customer File. 

LOCATION

Enter the City and State for the Origin and Destination of this load. 
To view the Cities on file, click on the down arrow at the end of the text block. If the city you want is there, click on it. If not type in the City and State in the appropriate blocks and they will be saved in your list.

Backup/Restore

This is the menu you will use to backup your data to a floppy disk or restore it from a floppy disk to your hard drive. 

BackUp	Copies all of your data files to a floppy disk in drive A:

Restore	Restores all of your data from drive A: to your hard drive. 
	Caution - when restoring data any data entered after your last backup will be erased.

Exit	Return to main menu.

Adding A Short Cut to the Desktop

To add a short cut for "SuperTrucker 98" to your desktop:

Point you mouse to a blank part of the Desk Top and press the right mouse button

Point to New and press the left mouse button

Point to ShortCut and press the left mouse button

In the box below Command Line type in the name of the folder where you installed "SuperTrucker 98" , surrounded by " ".

" C:\program files\st98\st98.exe"

or click on the browse button and double click on the program files folder, then double click on the ST98 folder, then double click on the ST98.exe program.

Click on next

Type a name for the Short Cut - ST 98
and click on Finish

If you would like to add the customized SuperTrucker icon in place of the generic one you just added follow these steps:

Point your mouse at the ST 98 icon and press the right mouse button.

Point to the "Change icon" button in the botton right corner and press the left mouse button.

Click on OK

Click on OK

The new SuperTrucker 98 icon is now on your screen.

Data Control Bar

The Data Control Bar allows you to Add, Delete, Update and move through your data files.

	Move to First Record in File

	Move to Prior Record in File

	Add a Record to the File

	Cancel the Add Record Command

	Delete the Current Record

	Update the current Record

	Find a Specific Record

	Find Previous Record

	Find Next Record

	Move to next Record 

	Move to Last Record in File 	

Add a Record to the File

It is necessary to click on this button prior to entering every load.
Delete the Current Record

	This button will delete the current record from your file. Once you press delete, It Is gone!

Find a Specific Record

The most powerful button in the group. Click on the Find button to search for specific records in your data files.

Under the Match heading select Partial Match -  

Under Column to Search Select which data filed you want to search.

	When searching Expense Records:
		type = Expense Type
		exp_date   = Expense Date
		vendor       = Name of Vendor
		addsnum  = Load ID#
		tractor_nu = Tractor Number
	
	When searching Revenue Records
		tractor_nu  =  Tractor Number
		driver_nu    = Driver Number
		addsnum   = Load ID 
		load_date  = Date Load Began
 
Type the first few characters that you are looking for in the Text Box and press the Find Next Button

If the Record displayed on the screen is not the one you are looking for, press the Find Nextor Find Previous Buttons to move through other records that match the criteria you entered.

File Menu
File	
	Press Alt + F or point and click on File to see the menu choices
      Print   (Some menus only)	
	Press Alt + P or point and click on Print to print the current screen contents. 	
      Exit	
	Press Alt + X or point and click on Exit to return to the 
Main Menu

Help	Display the help Menu choices

       Contents Display the complete Help File		
       Current    Display help files related to the current screen. Can also be accessed by pressing the F1 Key	
Tools
   Tools	
	Press Alt + T to display the Calendar menu Option
      Calendar	
     	Press Alt + C to display the Calendar

Glossary
Getting Started